Everything you need to know about: Receipt Capture Apps

Receipt capture apps are great tools which allow you cut down the amount of time spent on processing bookkeeping and managing paperwork, leaving you more time to focus on running your business! 

How do they work? 

All you need to do is scan in your bills and receipts and using Optical Character Recognition (OCR), the apps extracts the relevant information on the document. As it recognises the data on the image, it turns it into text. It will do its best to prepopulate information like date, contact, detail, VAT amount, ready for you to review and push through to your cloud accounting software.  

How do I scan the paperwork in? 

Drag & drop files from your computer	Forward PDFs from email	Snap paper receipts on your mobile app

 What app can I use? 

There are many apps on the market, such as Hubdoc, Quickbooks Receipt Capture, Dext, and AutoEntry to name but a few. They all vary in levels of functionalities and monthly subscription price.  

Xero and Quickbooks Online both offer free capture apps as part of their subscriptions, Hubdoc and Quickbooks Receipt Capture respectively, which are great starting points to get stuck in! 

If you require more advanced functionalities or are processing large quantities of paperwork, it would then be best to use the likes of Dext and AutoEntry. 

Next steps 

Follow the links below if you’d like to find out more, or contact us today. 

Hubdoc – https://www.hubdoc.com/ 

Quickbooks Receipts – https://quickbooks.intuit.com/learn-support/en-us/help-article/import-transactions/upload-receipts-bills-quickbooks-online/L862MmZHn_US_en_US 

Dext – https://dext.com/uk  

AutoEntry – https://www.autoentry.com/  

Quick video from Dext: How to add Cost Documents to Dext Prepare (May 2021)